Your workplace is not just a space for growing your business, it is a hub where your employees come together to innovate, inspire, and support one another in achieving common goals.
If you’re busy running your business on a day-to-day basis, general office maintenance may be prone to taking a backseat. While it’s not as exciting as focusing on growing the business, it’s important to ensure that your commercial building remains in the best shape possible.
The condition of your workspace has a significant impact on the morale, productivity, and overall well-being of your team members. A well-maintained office offers you a safe environment, where your team and business can thrive. That’s why regular office cleaning and maintenance is crucial.
Having almost completed the first quarter of the year, we thought that it would be a good time to tie up all the loose ends in your business, including prioritising simple office maintenance tasks.
To make the process easier for you we have put together a list of six office maintenance tips to keep your workplace looking good and working well in 2024!
Let’s get started!
1. Inspect Your Workplace for Necessary Repairs
Often office maintenance and repair work in your commercial building is routine and consists of common wear and tear incurred over time.
As you may be prone to not noticing a problem until it’s a full-fledged repair issue, prioritising regular checks is essential. Cracks in your building’s structure, loose or broken office door handles, or buildup of rust and debris in your plumbing system are good examples of what to look out for.
The key is to spot such issues in advance. Don’t wait for these office maintenance issues to get out of hand; actively seek them out. Where possible perform routine office cleaning and maintenance checks in all aspects of your office building including your roof, structure, electrics and plumbing.
You know your office building better than anyone so create your own bespoke checklist based on all the equipment and space you own that can include things like door maintenance checks and inspecting the electrical systems.
2. Modernise and Restore Office Equipment and Facilities
While giving your whole office a new look can be quite expensive, investing in key office equipment and facilities will pay off in the long run. For instance, installing energy-efficient light fixtures can help reduce your energy costs.
Similarly, installing automatic glass doors in your premises will prevent warm air from escaping, meaning your heating system doesn’t have to work too hard. In addition to this, it is also a good idea to install measures that safeguard the health and well-being of your staff such as air purifiers, ergonomic desks and chairs, and touchless hand sanitiser dispensers.
Furthermore, make a resolution that routine office cleaning and maintenance takes priority over everything else. To achieve this, consider hiring office cleaning services, to maintain a clean and hygienic environment for your employees and visitors.
Ensure that you undertake a timely review of your facility, with special emphasis on business door performance and technical equipment. With these office maintenance tips, you’ll be investing in the future of your business and positioning yourself for better returns this year.
3. Check and Replace Office Furniture Heating Systems
As a part of general office maintenance, inspecting the validity and functionality of your existing furniture is key. Old and creaky chairs and work desks can frustrate your employees and impact their productivity, not to mention it could cause health problems.
Consider replacing old furniture with ergonomic models that provide the necessary support and comfort to your staff. Look into brightening up your office space by adding a few indoor plants or a fresh lick of paint to the walls.
Often a major source of office debate, ensure you maintain an optimum office temperature; making sure your thermostat is in sync with the season. Conduct routine office maintenance checks on your heating equipment to ensure your systems are working when you need them most.
Don’t forget to review the efficiency of your electrical systems and fixtures along with plumbing, door maintenance and other standard office maintenance work.
4. Check the Indoor Air Quality and Make Improvements If Needed
To keep your air quality fresh and clean, one simple solution is opening windows or doors, however during winter it isn’t that easy! As dust and electronics can degrade the air quality of your office and affect both the health and productivity of your employees, consider taking the following measures.
Avoid placing large objects near ducts and obstructing vents with furniture or equipment, as it can disrupt airflow and tamper with the indoor temperature. Schedule regular quarterly inspections to help you identify any issues early with the ventilation system.
Furthermore, consider installing fans to increase the airflow, especially in colder weather when windows can’t be opened. You can even consider using air purifiers, particularly in areas prone to excessive dust.
Prioritising air quality as part of your office maintenance creates a healthier and more conducive work environment for all.
5. Carry Out Regular Paint and Wall Maintenance
When it comes to office maintenance, touching up your office’s paint and walls helps create a fresh and professional atmosphere. If you spot scuffs or scrapes, it’s best to carry out touch-ups whenever possible to prevent them from getting worse.
Schedule office cleaning and maintenance appointments to remove dust and grime that may have a dulling effect on the paint. Moreover, watch out for any moisture damage like peeling paint or mildew.
Pay close attention to high-traffic areas in your office as they may require more frequent repainting. Effective office maintenance means keeping a close eye on your walls to ensure they always maintain a polished and visually pleasing look.
6. Look At The Doors In Your Office
Many often underestimate the crucial role door maintenance plays in an office’s overall atmosphere. When carrying out office maintenance checks, ensure you don’t neglect your office doors.
Check to make sure your doors open and close smoothly and make sure their hinges are well lubricated. Inspect your doors for any cracks, dents or frame damage and take steps to repair them as soon as you can.
Don’t forget to take a look at the hardware as well! Tighten any loose handles and replace all faulty locks to keep your workspace secure. By following up on regular door maintenance, you can maintain a more pleasant and professional work environment within your office space.
Call Doorway Services for Business Door Repair, Servicing and Maintenance
With the year we’ve had, the doors to your business have probably had a more in-depth review than they ever had, ensuring they’re sanitised and operating effectively. This year, consider installing bespoke automatic sliding or swing doors installed, to limit physical contact with the door’s surface.
As expert door installers and servicers in the UK, Doorway Services has an extensive range of commercial doors that offer an increased level of security and safety to your commercial building.
With our skilled and dedicated team specialised in installations, servicing and repair, you can rest assured that you will receive efficient and exceptional service that goes above and beyond your expectations.
Click here to give us a call to further discuss your bespoke requirements!